1. The Program Director, DPS-ADFO/designee will be responsible for declaring that the plan be activated.
2. The Program Director and/or DPS-ADFO and/or designee will act as emergency coordinator. A decision regarding which employees need to be contacted will be based upon the geographic location of the disaster/emergency.
3. The Program Director/designee and DPS-ADFO/designee will initiate the flow of communication to the staff in office or via telephone tree to instruct and coordinate the staff in the implementation of the plan.
Program Director and the DPS/ADFO will direct the activity of the team(s)
in contacting clients, families, or caregivers. The purpose of the call will
a) appraise them of the emergency
b) determine client needs and how to meet needs
c) use of emergency supplies, if necessary (disaster kit)
d) inform client of possible problems with visits
e) inform client of alternative care/service arrangements, if necessary
THOSE CLIENTS WHOSE LIVES ARE THREATENED (RED CODES) WILL BE THE AGENCY'S FIRST PRIORITY.
team(s) will determine those clients needing a visit as per the priority codes
will assign staff based on:
a) client evacuation/disaster code
b) geographic/proximity of client to available staff
c) safety within client's community
d) availability of staff
6. The team will notify client/family if staff is unable to provide service due to disaster.
7. The Program Director and/or DPS-ADFO will call in additional agency personnel as needed. If necessary, other neighboring contracted licensed agencies will be contacted to provide care/service to clients.
8. In the event there needs to be an evacuation, clients/family/caregivers will be advised of this as soon as possible. The client's physician will be notified of the client's transfer.
9. The team shall be in constant contact with the Program Director, the DPS-ADFO and Field Supervisors.
10. The Program Director, DPS-ADFO/designee will determine when the disaster/emergency is over and will notify all staff. Agency will ensure that all services in the client's home (electric, heat, oxygen, etc.) are operational.
11. To the extent possible, record keeping during a disaster shall be through and complete. Attempts to notify agency personnel and clients, including alternate plans should be documented.
Program Director and/or the DPS-ADFO shall periodically review the plan and
propose any recommendations to the Quality Assurance Committee and the agency
Board of Directors.